Section 1. The officers of this Society shall be a Governor, a Deputy Governor, a Recording Secretary, a Corresponding Secretary, a Treasurer, a Historian, and an Elder. If deemed advisable by the Board of Assistants, the following officers may also be elected: A Captain, a Surgeon
Section 2. The officers and other members of the Board of Assistants shall be elected at the annual meeting, triennially. They shall assume office at the close of the annual meeting at which they are elected and shall serve for three (3) years or until their successors are elected. The Governor shall not succeed him/herself consecutively.
Section 3. Election shall be by a majority vote.
Section 4. In case of vacancy in the office of Governor, the Deputy Governor shall become Governor for the unexpired term. Vacancies in the other offices shall be filled by the Board of Assistants until the next annual meeting at which time the Society shall fill the vacancy for the unexpired term.
Section 5. The Nominating Committee shall consist of no less than three (3) members to be appointed by the Governor at least three months preceding the Annual Meeting of the year in which elections shall take place. It shall be the duty of this committee to present the names of a full slate of officers and two (2) Members-at-Large for election. However, names may be presented from the floor for any of the positions to be filled.
DUTIES OF OFFICERS
Section 1. The Governor shall preside at all meetings of the Society and of the Board of Assistants, appoint all committees and perform such duties as pertain to the Chief Officer of any organization.
Section 2. The Deputy Governor shall perform all of the duties of the office of Governor during the absence or disability of the Governor.
Section 3. The Recording Secretary shall keep a record of all meetings and proceedings of the Society and of the Board, keep complete lists of all members, and shall perform all duties usually pertaining to such office.
Section 4. The Corresponding Secretary shall notify members of the Society and of the Board of Assistants of meetings to be held; shall make such notices including dues notifications and communications as may be ordered by the Society or the Governor; and report to the Secretary General and the Historian General respectively all address changes of members and transfers, change of names, deaths, dropped, resigned or reinstated members. The Corresponding Secretary shall order the Past Governor Medal (to be worn by Past State Society Governors only).
Section 5. The Treasurer shall take charge of the funds belonging to the Society; keep suitable books of accounts; charge, collect, receive and deposit all fees, dues, and other monies payable to the State Society; disburse authorized funds; and make a Treasurer's report at all stated meetings of the Society and Board of Assistants. He/she shall balance and prepare the books for an annual audit within thirty (30) days of the close of the Society's fiscal year. Certificates of Deposit shall require the signature of one the following officers: Treasurer or Governor.
Section 6. (a) The Historian shall examine and report on all lineage papers of applicants. He shall be custodian of all blank applications and lineage papers. He shall keep a record of all certificates signed by him and perform any other duties assigned to him by the Board of Assistants. He shall, when practicable, advise applicants in filling out their lineage papers. It is not the responsibility of the Historian to conduct lineage research for applicants.
The State Historian shall place the State number on all lineage papers accepted by the Historian General.
All passports shall be dated by the State Historian. The correct date of admission to the State Society shall be placed thereon and the passports given to all new members.
The State Historian shall be the keeper of the genealogical books purchased by the State Society and shall make information therein available to members and applicants.
Section 7. The Elder shall officiate when called upon at any regular meeting of the Society. If possible, he shall be a man who has been ordained as an Elder, Bishop, Minister, or Deacon of a Christian Church. He shall send a message of condolence after having been notified by the Governor or Corresponding Secretary of the death of a member.
Section 8. The Captain shall carry out all orders of the Governor and act as Marshal at parades and on occasions of ceremony. He shall also be the custodian of the State Society's flag and shall arrange for its display at all meetings and church services.
Section 9. The Surgeon preferably shall have been duly admitted to the practice of medicine. He shall be under the orders of the Governor and Board of Assistants.
Section 10. The Counsellor preferably shall be an Attorney-at-Law. He shall render aid and opinions upon matters pertaining to the Society when requested to do so by the Governor or by the Board of Assistants.